The Allen seeks to balance the use of its collection with the necessity of preserving it for future generations. Faculty and students have the privilege of close examination of artworks as part of their coursework.

Appointments to see works must be made at least four weeks in advance of the date needed. The final selection of requested works must be submitted no fewer than two weeks in advance of your visit date. Final selections submitted less than two weeks in advance will be accommodated if possible, but cannot be guaranteed.

Please note that, while normally the maximum occupancy of the Print Study Room is 25, due to COVID-19 protocols, groups are limited to 16, including all instructors. All artworks will be chosen in consultation with the curator of academic programs and, if necessary, approved by the museum registrar. The maximum number of works that may be requested for a class visit is ten.

The Allen reserves the right to deny access to any works that are fragile or not yet catalogued. Some works will be unavailable from time to time due to exhibition, loan, or conservation treatment. Artworks that are already on view in the galleries cannot be brought to the Print Study Room for individual sessions.

The Allen discourages requests for paintings and sculptures. If absolutely necessary, no more than two paintings, objects, or framed works on paper will be made available per class visit. As the Print Study Room is not equipped to display oversize works, the sum of the framed height and width of a requested work shall not exceed 96 inches. Requests for multi-part paintings, objects, or framed works on paper will be considered on a case by case basis.

Cancellations
Due to the extremely high demand for the use of the Print Study Room, cancellations of class visits must be made at least two weeks in advance, which will allow us to accommodate other groups in these slots. In the case of a last-minute cancellation due to sudden illness, family emergency, or other unforeseeable circumstances, the museum may be able to accommodate self-guided student groups without the required faculty presence. Please notify the Office of Academic Programs immediately to discuss possible arrangements. Also, please be aware that we can rarely reschedule class visits.

Please review the following guidelines with your students prior to their visit.

Students and faculty must gather as a group before entering the Print Study Room at the appointed time. Faculty should encourage students to arrive on time and to use the restrooms before coming to the Print Study Room, which is kept locked at all times. Anyone who leaves and re-enters the Print Study Room during a session disrupts the class.

• Please store bags, backpacks, purses, outdoor jackets/coats and scarves, brimmed hats, and umbrellas in the storage lockers or on the hooks at the rear of the museum as they are not permitted in the Print Study Room
• Clothing or accessories that dangle away from the body (such as ties, fashion scarves, jewelry, or lanyards) must be secured or removed so as not to endanger the art
• Food and drink (including water and gum) are not permitted
• Dirt and oils on our skin can damage art, so we ask you not to touch the artworks
• Sketching and note-taking with pencil is encouraged, but pens are not permitted
• Cellphones and headphones are permitted only when in use for class assignments

These guidelines are intended to enhance the experience for all visitors and are similar to those found in most museums. Those who violate the above guidelines may be asked to leave. The Allen Memorial Art Museum is a smoke-free facility.